SolutionS
Enterprise Records Management Solutions
Turn scattered information into faster decisions and secure compliance.
Control records from creation to disposal with built-in retention, access, audits, and disposition.
Keep information governed and centralized instead of scattered across systems.
Enable secure storage and rapid retrieval across physical and digital records with full chain-of-custody visibility.
Reduce operational friction with bulk/ad hoc scanning and compliant reduction/shredding to eliminate paper clutter.
Records Management Services
XBP delivers enterprise-wide Records Management and Long-Term Archiving that keeps every piece of information controlled from creation to disposal. All content types remain governed and centralized, rather than scattered across systems. Retention, access, audits, and disposal are built in—cutting costs and ensuring records remain secure, accessible, and defensible even as systems and formats evolve.
Enterprise-Wide Control
Records are managed across their full lifecycle, from intake to disposal.
Unified Archive Infrastructure
Centralized abstraction layer that connects business applications to multiple storage platforms.
Secure & Defensible Information
Built-in retention, audit trails, access permissions, and compliant destruction.
Scalable for Evolving Systems
Supports legacy systems, cloud platforms, enterprise storage, and future technologies.
Onsite/Offsite Staffing
Flexible workforce support delivered onsite or remotely for records operations.
File Separation & Organization
Organize and categorize records for easier access, compliance, and digital conversion.
Material Handling
Data-driven source material processing, preparation, and mailroom management that ensures controlled intake of physical and digital records. All materials are logged, tracked, and prepared with full traceability before digitization or storage.
Source Digitization
High-speed, multi-application scanning designed to handle large volumes and diverse document types. Enables fast, accurate digitization with minimal manual effort, supporting long-term archival and downstream processing.
Data Extraction
Intelligent character recognition (ICR) combined with machine learning capabilities to extract, classify, and structure data from documents. Supports both structured and unstructured content to improve accuracy and accessibility.
Records Storage
Secure physical and digital records management with monitored storage facilities and centralized digital repositories. Enables rapid retrieval, controlled access, and a complete chain of custody throughout the record lifecycle.
eDiscovery
Cognitive automation and AI-enabled search tools are designed to manage even the largest data sets. Enables fast retrieval, analysis, and reporting for audits, legal discovery, and operational requirements.
Enterprise-Wide Archiving & Records Management Infrastructure
A unified archive abstraction layer connecting business applications with multiple storage platforms, including legacy systems and cloud environments. Supports federated search, compliance analytics, access permissions, and long-term, compliant information storage.
Benefits
Turn Information Control into Measurable Business Outcomes
XBP Records Management delivers security, visibility, and lifecycle control across physical and digital records, helping enterprises reduce risk, cut costs, and move faster with confidence as data volumes and compliance demands grow.
- Reduce IT compliance costs by up to 30%.
- Reclaim 20–30% of employees’ lost time.
- Maintain audit trails and meet GDPR/HIPAA standards.
- Avoid costly data breaches.
- Unified access accelerates approvals, audits, and claims.
- Adapts to future regulations and storage technologies.
- Get live insight into document status and process performance.
Faqs
What types of records does XBP manage?
XBP manages both physical and digital records, including documents, archives, and structured or unstructured data across enterprise systems.
How is compliance ensured?
Through role-based access, encryption, immutable audit trails, retention rules, and compliant destruction workflows.
Can legacy archives be migrated?
Yes. XBP supports archive migration and repository integration while preserving access, audit trails, and compliance policies.
How are records retrieved for audits or legal needs?
Through federated search, cognitive eDiscovery tools, and instant retrieval with full reporting and traceability.
